We are seeking a highly organized and adaptable Executive Assistant / Personal Assistant to provide comprehensive support to a busy entrepreneur and farming professional. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a strong ability to multitask and prioritize effectively. This role requires a blend of administrative expertise, personal assistance, and project management capabilities.
Responsibilities:
Administrative and Business Support:
- Schedule Management: Expertly manage calendars (personal, business, and farm-related), schedule appointments, and coordinate meetings (virtual, phone, and in-person), including field days, events, and interviews.
- Travel Coordination: Arrange domestic travel logistics for personal trips, farm tours for video production, and appearances at farm shows.
- Financial Administration: Direct mail sorting, bill payment, invoice generation, and basic bookkeeping tasks. Ensure timely payments to contractors and employees.
- Communication Management: Manage email correspondence, screen calls, and respond to inquiries professionally.
- Project Management: Assist with filming projects, including logistics and coordination.
- Research and Reporting: Conduct research on various topics as needed and compile reports. Gather and send analytics to relevant parties.
- Team Coordination: Facilitate communication and ensure alignment between team members.
Personal Assistance:
- Errands and Personal Tasks: Handle personal errands such as grocery pickup, dry cleaning, and package returns.
Qualifications:
- Proven experience as an Executive Assistant or Personal Assistant, supporting high-level individuals.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Proficiency with technology, including calendar management software, email platforms, and online research tools.
- Discretion and confidentiality in handling sensitive information.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and as part of a team.
- Valid driver's license and reliable transportation.
Bonus Points:
- Experience in the agriculture industry.
- Familiarity with social media marketing.
- Knowledge of video production or photography.
